A destination wedding is a dream for many couples. It offers the chance to exchange vows in a breathtaking location while creating unforgettable memories with loved ones.
However, wedding planning from afar comes with unique challenges. From selecting the perfect venue to coordinating travel logistics, knowing how to plan a seamless celebration is what makes a destination wedding happen.
This guide will help you navigate each step.
12+ Months Before: Choose Your Destination and Set a Budget
The first step in how to plan a destination wedding is selecting the ideal location. Consider factors such as travel accessibility, weather, and guest experience when narrowing down your options.
Once you have a destination in mind, establish a realistic budget that accounts for venue costs, accommodations, vendor fees, and travel expenses.
Key Tasks:
- Research destinations that fit your vision and guest needs
- Set a budget and determine your guest count
- Hire a wedding planner with experience in destination weddings
- Start exploring venues and available dates
9-12 Months Before: Secure the Venue and Send Save-the-Dates
Once you’ve chosen your dream venue, lock in your date as early as possible. That’s because destination wedding locations book up quickly.
With the venue secured, send out save-the-dates so guests can make travel arrangements.
Key Tasks:
- Book your wedding venue and accommodations
- Research and book key vendors (photographer, videographer, florist, etc.)
- Send save-the-dates with travel information
- Set up a wedding website for guest details and itinerary
6-9 Months Before: Plan Guest Accommodations and Finalize Details
By this stage, focus on making travel and lodging easy for your guests. Work with your venue or a travel coordinator to secure a room block, provide transportation options, and finalize major details like your wedding menu and entertainment.
Key Tasks:
- Finalize travel logistics and room blocks for guests
- Book catering, entertainment, and decor services
- Schedule dress fittings and finalize attire for the wedding party
- Plan group activities for guests leading up to the big day
3-6 Months Before: Handle Legal Requirements and Final Touches
Depending on your destination wedding location, you may need to meet specific legal requirements for your marriage to be recognized. Research necessary documentation, apply for any required permits, and ensure everything is in order well in advance.
Key Tasks:
- Research marriage license requirements for your destination
- Order wedding bands and finalize ceremony details
- Book spa treatments, hair, and makeup appointments
- Confirm all vendor contracts and create a day-of timeline
1-3 Months Before: Send Invitations and Prepare for Travel
As the big day approaches, send out official wedding invitations and remind guests of travel deadlines. Prepare for your own trip by creating a packing list and confirming all wedding-day details with your planner and vendors.
Key Tasks:
- Send wedding invitations with RSVP instructions
- Confirm guest accommodations and itinerary
- Create a packing checklist for wedding attire and essentials
- Check in with vendors for final confirmations
Wedding Week: Arrive Early and Take Time to Enjoy the Moment
Arriving at your destination wedding location a few days early allows you to settle in, oversee final details, and welcome guests as they arrive. Also, take this time to relax, enjoy the scenery, and embrace the special moments leading up to your wedding day.
Key Tasks:
- Do a final walk-through of the venue with your planner
- Meet with vendors for last-minute coordination
- Enjoy welcome events with guests and take time to relax
- Get ready for the big day!
The Perfect Destination Wedding Awaits at Garden of the Gods Resort and Club
When it comes to hosting an unforgettable destination wedding, no place compares to Garden of the Gods Resort and Club recognized as the #1 location in the U.S. for Destination Weddings.
Nestled against the stunning backdrop of the Rocky Mountains, our resort offers breathtaking ceremony and reception venues, luxury accommodations, and world-class amenities to make your wedding truly magical.
Whether you envision an intimate celebration or a grand affair, our expert wedding team will handle every detail.
Ready to say “I do” in the most picturesque setting? Contact us today to start planning your dream wedding at Garden of the Gods Resort and Club.
